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Alongside a reliable domain and hosting solution, choosing the best email hosting services has become indispensable for businesses. It directly impacts how your customers see you.
Email hosting services offer different features that enhance communication, productivity and professionalism. Let’s explore the key features that NZ email hosting providers typically offer.
Top Email Hosting Features
1. Custom Domain Email Addresses
One of the primary features of email hosting solutions is the ability to create custom email addresses using your own domain name.
Instead of using generic email addresses from free providers, businesses can use professional-looking addresses like [email protected].
This feature helps establish credibility and reinforces your brand identity.
2. Enhanced Security Measures
Email storage companies put the safety of your emails first. To keep your info safe, they offer a number of protection features:
- Anti-Spam Filtering: Keeps unwanted emails out of your inbox
- Anti-Malware Protection: Guards against viruses and other malicious software
- Data Encryption: Secures your emails during transmission
- Regular Backups: Ensures your data can be retrieved if an incident occurs
3. Ample Storage Space
Most email hosting services give each user a lot of storage space. You can get at least 2GB of space from most services, and you can add more if you need to.
With this feature, you don’t have to worry about running out of enough space to keep important emails and files.
4. Reliable Uptime and Availability
The best email hosts promise high stability, usually 99.9% or more. This level of stability makes sure that your email service is always available, which reduces the chance of communication problems that could hurt your business.
5. Flexible Access Options
Email hosting services offer flexibility in how you access your emails:
- Webmail access: Check your emails from any device with an internet connection
- Desktop email clients: Use popular applications like Microsoft Outlook
- Mobile apps: Access your emails on the go with dedicated smartphone applications
This flexibility ensures you can manage your emails efficiently, regardless of where you are or what device you’re using.
6. Collaborative Tools
Many email hosting providers offer additional collaboration features:
- Shared calendars: Coordinate schedules and meetings across your team
- Task management: Assign and track tasks within your email interface
- Document sharing: Easily share and collaborate on files
These tools can significantly boost productivity and teamwork within your organisation.
7. Scalability
As your company grows, you may need different email server options. As needed, you can easily add more people, increase storage space, or update to more advanced features with scalable email hosting services.
8. Professional Support
Unlike free email services, paid email hosting providers typically offer dedicated customer support. This support can be crucial when you encounter issues or need help configuring your email setup.
9. Email Forwarding and Aliases
Email hosting features include email forwarding and the ability to create aliases. These can be useful for managing multiple email addresses or routing emails to the right person or department.
10. Integration with Other Business Tools
Many offer integration with other business tools and applications. This can include CRM systems, project management software, or productivity suites, allowing for a more streamlined workflow.
Conclusion
Email hosting features are designed to enhance your business communications. From custom domain email addresses to advanced security measures, these services provide the much-needed functionality and professionalism that businesses need.
When choosing the best email hosting service for your business, make sure to take the above-mentioned factor into consideration.